Administrator
Roborock ·
Job Responsibilities 1. Daily Operations Management Manage office key access and conduct safety patrols. Maintain cleanliness and order for office areas, pantries, restrooms and storage rooms. Manage office equipment (printers, projectors etc.) and coordinate repair arrangements as needed.
Oversee full-cycle office supplies work: procurement, stock-in, inventory check and distribution. Coordinate allocation of employee parking spaces. 2. Mail and Parcel Management Process correspondence delivered to Germany registered address and promptly feedback relevant info to China-based team.
Track receipt and handover of critical documents materials. Maintain liaison with local logistics partners including DHL. 3. Government Bank Affairs Assist with local German policy consultation and on-site administrative formalities.
Travel within Germany and neighboring countries to submit documents and communicate with tax offices government authorities upon request. Support in-person bank counter services as well as document drop-off pickup. 4. Visitor Meeting Support Welcome and escort visiting clients overseas guests.
Arrange meeting room booking, onsite setup, equipment debugging and catering. 5. Expense Reimbursement Cost Control Collect monthly expense applications from European offices, verify costs and complete procurement acceptance checks.
Guide employees through reimbursement formalities. Process auto-debit payments (local telecom, broadcasting etc.) and validate related charges. Compile regular administrative expense summaries and submit monthly cost reports.
Optimize procurement channels to cut administrative overhead. 6. Employee Support Event Assistance Help organize internal activities: team building, holiday celebrations and other corporate events. Support expatriate staff on apartment hunting, lease negotiation and official address registration.
Cooperate with local car rental vendors to improve staff transportation solutions. 7. Onboarding Offboarding HR Administration New hires: allocate office keys, working equipment and workstations. Departing staff: recover company-owned assets devices, cancel relevant access permissions.
8. Fixed Asset Equipment Management Collaborate with China team to perform fixed asset stocktaking for Germany office. Inspect, clean and warehouse idle surplus assets regularly. Administer registration for equipment distribution, return, transfer and loan.
Support cross-border asset relocation: collect assets from resigned employees in Germany and adjacent countries and ship back to relevant departments. 9. Basic IT Support Troubleshoot common IT faults: Wi-Fi, printers and peripheral devices.
Engage local IT vendors for network laptop maintenance. Assist IT team with device reset for leavers. Job Requirements 1. Education Language Proficiency Bachelor's degree or above. Fluent German (C1+), capable of independent communication with local government, banks and suppliers.
Solid English skills (listening, speaking, reading writing) for daily coordination with China team. Mandarin Chinese proficiency is mandatory for daily work. 2. Work Experience Previous admin/general affairs/HR admin experience in multinational enterprises.
Preferred: familiar with German local administrative workflows (property coordination, bill settlement, vendor management). Preferred: working experience at Chinese-funded overseas enterprises with understanding of Chinese corporate culture cross-timezone collaboration.
3. Professional Skills Advanced command of MS Office Suite (Excel, Word, PowerPoint). ERP/OA system operating experience is a plus. Basic finance competency to independently finish expense audit and monthly report drafting.
Bonus: familiar with German local labor law, tax rules and commercial registration procedures.