Human Resources & Administration Assistant

Job Title: Human Resources & Administration Assistant Work Location: Köln-Deutz About iMile iMile is a leading international e-commerce logistics and last-mile delivery company operating in more than 30 countries and regions worldwide.

Leveraging extensive expertise in cross-border e-commerce logistics, iMile provides reliable, flexible, and technology-driven last-mile delivery solutions. As our global business continues to grow, we are looking for talented individuals to join our dynamic and diverse team.

Job Summary We are seeking a proactive and detail-oriented HR & Admin Assistant to support the daily operations of the Human Resources department. The successful candidate will assist with recruitment, employee onboarding, personnel administration, and HR documentation while ensuring a positive employee experience and efficient HR processes.

Job Responsibilities Human Resources Assist with the full recruitment process, including job posting, resume screening, interview scheduling, and candidate communication. Support employee onboarding, probation confirmation, internal transfers, and offboarding procedures.

Maintain and update employee records to ensure personnel information is accurate and complete. Assist in preparing and managing employment contracts and other HR documentation. Track employee attendance, overtime, leave records, and other HR-related data.

Support payroll preparation by collecting and verifying attendance and payroll-related information. Assist in organizing employee training sessions, team-building activities, and employee engagement programs. Respond to employees' daily HR inquiries and help maintain positive employee relations.

Administration Handle daily office administrative tasks and maintain a well-organized office environment. Manage office supplies, inventory, and fixed assets. Coordinate incoming and outgoing mail, courier services, and document management.

Arrange meetings, prepare meeting materials, and take meeting minutes when required. Assist in vendor management, office expense administration, and reimbursement processes. Support office facilities management and liaise with property management and external service providers.

Complete other HR and administrative tasks assigned by management. Qualifications Bachelor's degree or above in Human Resources, Business Administration, Management, or a related field. At least 2 year of experience in HR and/or administrative support; outstanding fresh graduates are also welcome to apply.

Proficient in Microsoft Office Suite (Excel, Word, PowerPoint). Detail-oriented, responsible, and well-organized with strong communication and coordination skills. Ability to prioritize multiple tasks and work effectively in a fast-paced environment.

Strong teamwork, learning ability, and execution skills. Good English communication skills are preferred, especially in an international working environment. Preferred Qualifications Experience in logistics, warehousing, transportation, or cross-border e-commerce industries.

Familiarity with local labor laws and HR administration processes. Experience using HRIS systems such as SAP, Workday, or SuccessFactors is an advantage. Fluent in spoken German and English, Chinese language skills are a plus.

What We Offer Career development and learning opportunities. Competitive salary and benefits package. A collaborative, diverse, and international working environment. Opportunities to grow within a fast-growing global company.

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