Admin Support
Rullion Managed Services · Kingston upon Hull, England ·
Rullion is looking to recruit for a full time Admin Support for our of global leading renewable clients Admin Support ASAP Start 3 months initially (possible Temporary to permanent ) Inside IR35 £14 +PH Location : Alexandra Dock, Hull About the Role We are looking for a highly organised, proactive and detail-focused Admin Support Coordinator to join our team and provide essential administrative support across Vehicle & Plant Maintenance, Health & Safety, Port Operations, Office Management and Real Estate.
This is a varied and hands-on role, ideal for someone who enjoys keeping things organised, communicating with different teams and ensuring that important records, trackers and documentation are always accurate and up to date.
Key Responsibilities Vehicle Maintenance Coordinate MOTs, servicing and vehicle maintenance requirements. Record and report vehicle faults and defects. Track vehicle damage and upload supporting images to SharePoint. Arrange repairs and follow up on outstanding maintenance issues.
Plant & Maintenance Record and monitor pre-use equipment checks. Track and maintain LOLER certification records. Keep the plant downtime tracker updated. Report faults and coordinate repair bookings. Health & Safety Prepare, distribute and print Safety Committee meeting minutes.
Provide administrative support to the Safety Committee and assist with team communications. Ensure safety documentation on iPads and SharePoint is current and up to date. Coordinate management drills and prepare drill reports.
Port Team Administration Create and maintain team rotas, working alongside the Logistics Coordinator and Office Manager. Input holiday and overtime requests onto relevant trackers. Create and upload DPRs to SharePoint. Create Super User certificates, upload them to SharePoint and distribute them as required.
Produce and circulate weekly reports. Maintain load-out blade sheets. Complete container inventory checks and coordinate stock replenishment. Create Microsoft Forms when required. Maintain training and development information through Power BI.
Office Management Support Provide administrative support to the Office Manager. Order office equipment, stationery and supplies. Order and track PPE. Maintain Tiffs, fuel and blade sheet trackers. Take and distribute meeting minutes when required. Real Estate Suppor...