Administration Clerk
Rated Traders Ltd · London, England ·
FrontofHouse&CustomerServiceAdministrationClerk Provideday-to-daygeneralclericaldutiesatthecentertoincludereception,telephones,photocopying,studentrecordkeeping. Actasafirstpointofcontactforlearners,visitorsandcommunitygroups,ensuringawelcomingandsupportiveenvironment.
Dealingwiththepublicenrollingstudents,helpingthemfeelatease,andgivingappropriateinformationaboutcoursesandactivities. Supportthepresentationandupkeepofpublic-facingareas,includingclassrooms,galleryspacesandcommunityareasatOldHall.
Administration&ProgrammeSupportAdministrationClerk Ensureenrolmentformsarecompletedaccurately. InputenrolmentformsontoMISSystem. Assistinthepreparationandpresentationofstatisticsasrequiredandthetrackingoflearnerprogression.
Monitorcourseviability,setupandpre-checksforthestartofacourse. Monitorregistersforpaymentsandactionanyclosures,transfersandwithdrawals. ProvideadministrativesupporttotheLearningDevelopmentOffice,TutorsandStaff. FinancialDutiesAdministrationClerk Takecashorcardpaymentsforcourses,roomhireoractivitiesusingPCIcompliant,AmazonConnectandNICEXOnesystems.
BankmoniestakenandrecordusingtheValeonlinebankingservices. PurchasegoodsandequipmentraisingordersandreceiptinggoodsusingOracleFusion. Processinvoicesandpettycash. ReconcileImpressaccount. Checkforaccuracyusingmonthlymonitoringsheets.
Courses,Venue&CommunityActivityAdministrationClerk Bookoutsidevenuesforcourses,monitorroombookingsandprocessinvoicepayments. SupportactivitiesatOldHallincludinggalleryuse,pop-upshopactivityandcommunityinterestgroupusewhererequired Maintainahighlevelofqualityassurance,includingcourseoutlines,courseevaluations,studentrecords,coursefilesandregisters.
Maintaininventoryandequipmentbookingoutsystem. Marketing&CommunityEngagementAdministrationClerk ActivelyworktoencouragemembersofthecommunitytoparticipateintheValeCoursesProgrammeandotherlearningprogrammesasrequired,includingparticipatinginevents.
Supportthelearningprogrammespublicitystrategiesthroughtheproductionandpublicationofregularsocialmediapostsandcontent. Staff&OperationalSupportAdministrationClerk Dealingwithqueries,complaintsandsolveproblemswiththesupportoftheteam.
Monitoringstafftimecardsandcollatingtutorhours. Orderingresourcesasneededandkeepingcentredisplaysuptodate. Assistwiththeorganisationofspecialevents. GeneralDuties ParticipateinthedevelopmentoffutureincomegeneratingideasforValeCoursesbudget.
AssistinmonitoringallactivitieswithintheAdultCommunityLearningremit. OpeningandclosingthecentreorOldHallintheabsenceofothermembersofstaff,workingeveryotherSaturday. CORPORATEREQUIREMENTSAdministrationClerk EnsurecompliancewiththeCouncilsFinancialRegulations,StandingOrders,PoliciesandProcedures.
ToimplementtheprinciplesoftheCouncilsEqualOpportunityPolicywhilstcarryingouttheaboveduties. ToadheretoHealthandSafetylegislation/relevantCouncilpoliciesandproceduresandtotakereasonablecareforthehealthandsafetyofyourselfandotherpersonswhomaybeadverselyaffectedbyyouracts/omissions.
ToimplementtheprinciplesoftheCouncil'sEnvironmentPolicywhilecarryingouttheaboveduties. Toreportwithoutdelayanysafeguardingconcernstotheappropriatesafeguardingofficer. SuchotherdutiesandresponsibilitiescommensuratewiththegradeandinaccordancewiththegeneralcharacterofthejobasmayreasonablyberequiredbytheChiefOfficerfromtimetotime.