Assistant AI Operations Administrator
Data Centre Recruit Careers · Birmingham, England ·
AI Operations Administrator Location: Birmingham, Salary: £30,000 - £35,000 Contract: Full time About the role You will keep a live data centre running smoothly from the admin and operations side, and you will do it with AI tools at your elbow all day.
You will be supporting the cloud platforms, networks and AI workloads that thousands of businesses depend on. Behind every engineer in the data hall sits an operations team booking the visits, chasing the parts, logging the tickets and keeping the records straight.
You do not need data centre experience. What we are looking for is someone organised, quick to pick things up, and genuinely comfortable working alongside AI because the tools are part of the job here, not an optional extra.
What you will be doing Managing site access: booking in engineers, contractors and client visits, checking ID and permits, and keeping the visitor and access logs accurate Raising, updating and chasing tickets in the service desk system, and keeping requesters informed on progress Keeping asset and inventory records current: hardware in, hardware out, spares, consumables and decommissioned kit Receiving and checking deliveries, matching them against purchase orders, and flagging shortages or damage Raising purchase orders, processing invoices and tracking spend against budget with the Operations Manager Scheduling planned maintenance windows and coordinating diaries across engineering, security and third-party suppliers Preparing shift handover notes, daily operations summaries and weekly reports for the management team Maintaining compliance paperwork: method statements, risk assessments, permits to work and audit records Keeping procedures, trackers and shared documentation tidy, version-controlled and easy for the team to find Acting as a first point of contact for the site by phone and email, and routing anything technical to the right engineer How you will use AI every day A typical day might include: Turning rough shift notes into a clean handover summary the next team can act on Drafting supplier emails, visitor instructions and internal updates, then editing them so they sound like us Pulling the key points out of long maintenance reports, supplier quotes or incident write-ups Cleaning up and reconciling asset spreadsheets, and spotting the rows that do not add up Building first drafts of recurring reports from the week's ticket and access data Writing and improving the step-by-step procedures the wider team follows Suggesting where a repetitive admin task could be automated, and helping test the change What matters to us is ...