Contract Support Administrator

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Business Area: JLL Workplace Management Engineering Function: Engineering / Contract Management Reports To: Lead Contract Support Location: London Travel Requirement: Static - Onsite Contract Type: Permanent, Full-Time Role Purpose: The Contract Admin Support role provides the day-to-day administrative backbone of the contract, ensuring financial, commercial, compliance, and safety processes are completed accurately and on time.

The role supports the wider Contract Support team by keeping records, reports, and systems up to date, enabling smooth contract delivery for the client.

Key Responsibilities

Financial & Commercial Administration Raise reactive and remedial purchase orders (POs). Carry out initial chasing of outstanding purchase orders (OPOs). Support Finance with application building and billing. Arrange for annual POs to be raised for PPMs.

Prepare quote administration. Manage Work in Progress (WIP) at the initial stage. Support with monthly invoicing and chasing for outstanding invoices. Weekly log of Engineers timesheets Contract & Compliance Administration Carry out remedial review and action.

Complete administrative checks on job completion. Transfer compliance paperwork from source systems to SharePoint. Manage Reactive WO on Corrigo for allocated sites. Managing secure sites booking with client (LHR14 L3 / LHR30) Client & Vendor Reporting Create and issue vendor reports.

Weekly quote calls with client for update on outstanding quotes submitted alongside EM. Day to day client queries and managing expectations. Safety & Permitting Administration Manage the application process for customer permits.

Log and manage near-miss and good-catch reporting. Administer the training matrix.

Skills & Experience

Experience in an administrative, contract support, or facilities administration role. Comfortable working with financial and commercial processes such as PO raising, billing, and WIP. Good working knowledge of ...

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