Coordinator

Job Title: Coordinator Location: Ipswich Desired Start Date: ASAP Deadline for application: 16/10/2026 Hours: 42.5 Hours per week (07:30 – 16:30 & 08:00 – 17:00) Salary: £29,000.00 - £31,000.00 Role Overview: We are seeking a highly organised and detail-oriented Project Coordinator to support the management and execution of various projects.

The Project Coordinator will work closely with the Project Managers to ensure projects are completed on time, within budget, and according to scope. This role will involve a variety of administrative, logistical, and coordination tasks to support project goals.

Key Responsibilities

General Administrative Support: Assist project managers in day-to-day administrative tasks as required. Maintain a comprehensive filing system for project documentation. Help manage project-related emails, calendars, and correspondence.

Support the team in compiling RAMS and compliance documentation for project pre-starts. Project Coordination Assist in the planning and scheduling of project tasks and milestones. Support the project team with project progress, deadlines, and deliverables using the internal tracker and management system.

Coordinate meetings; internally with toolbox talks, PM meetings and externally for project reviews with stakeholders. Support quality assurance activities to ensure project outputs meet required standards. Subcontractor coordination Documentation and Reporting Maintain and organise project documentation, including contracts, project plans, and reports.

Prepare and distribute regular updates to clients and circulate any engineer/labour changes to PM's. Ensure that project records are complete by compiling and issuing O&M packs on completion of a project. Budget and Resource Management: Assist with tracking project budgets and expenses.

Help coordinate resource allocation and ensure that materials, tools, and personnel are available when needed. Invoicing projects upon completion. Communication and Stakeholder Management: Serve as a liaison between team members, clients, vendors, and other stakeholders.

Ensure clear communication among all project participants and help resolve any issues. Prepare and distribute project-related communications, including emails, memos, and presentations. Risk and Issue Management: Assist in identifying project risks and support the development of mitigation strategies. Help resolve project issues by coordinating wit...

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