Document Controller
PD&MS Group · Huntly, Scotland ·
About The RolePD&MS Group are now looking for an experienced Document Controller to join our team on a full-time, employee basis in our office in Aberdeen. Candidates must have previous vendor document control experience to be considered.
We offer a flexible hybrid working model where 2 days per week can be worked remotely. We offer a fantastic salary + benefits package for the successful candidate. Role summary:The Document Controller is required for the formal receipt, issue, maintenance and control of all company controlled paper and electronic documents according to company procedures.
Responsibilities:Maintaining technical files in line with company proceduresFormal receipt, issue and control of company documents in line with company proceduresMaintaining accurate document control records in line with company proceduresRefinement of existing document control recording systems through discussions and agreement with line supervisionAssisting with other general project, technical and document management support activities within capabilities, when requested to do soManage and update document folder structure in the systemSupport, monitor and review Suppliers and Contractors Document ControlLiaison with client document control departments ensuring their procedures are adhered toCoordination with all departments within the company in order to assure that all documents are kept in the right place, in the right department file archive and properly identifiedAdministration of records, drawings and documents in accordance with the Quality Management System and other relevant specificationsPreparation of document transmittals and maintaining precise, auditable recordsEnsuring a hardcopy (where appropriate) / electronic copy of all previous revisions are available in document control and uploaded to the Document Management SystemUndertake archiving in accordance with the Quality Management SystemSupport and monitor Document Management of the projectsUndertake specific Senior Document Controller duties in their absenceReceive and control Client supplied, project related documents, in line with Company proceduresDemonstration of safe approach in working practisesEncouragement of attention to safetyResponsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely mannerAdherence to the Company Integrated Management SystemRaise issues of quality, health, safety and environmental and input to continuous quality improvement elementCompliance with quality assurance, health and safety and environmental policiesDemonstrate PD&MS QHSE principlesEnsure unsafe activities are challengedAdherence to the requirements of the best practice standards recommendations and processes in the undertaking of dutiesDemonstrate PD&MS valuesAbout YouQualifications:Minimum of 3 Standard Grades at Grade 3 or higher or equivalent Experience / competence:Previous experience in a similar roleCompetent in the use of MS Office ApplicationsExperienced in the use of document management systems e.g.
ProArcExcellent written and spoken EnglishPersonal attributes:Our GENES, our core values, define who we are, what we stand for and how we deliver. Go the extra mileEmpower our peopleNever get complacentEngage our partnersStep up and deliverIf this sounds like you, then you could be a perfect fit.
About UsPD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technical expertise sets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entire lifecycle of assets within the oil and gas, renewables and nuclear sectors.
But whoever we work with, it’s the energy, professionalism and purpose of our people that really makes the difference. Be who you’re meant to be, with PD&MSWe firmly believe in a work culture in which: individual differences are a source of collective strength and pride; everybody can perform to the best of their abilities and on a level playing field; and all colleagues feel they’re part of our team and their voices will be heard.
We’re already heartened by the diversity within our organisation, but we recognise that there’s always more we can do to improve further. We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status.
We’re energised by the prospect of operating successfully today, tomorrow and far into the future. But we’re also driven to ensure that our business activities are conducted in socially responsible, morally acceptable and sustainable ways.
All LocationsAberdeenAll Locations is a required fieldBusiness AreaPD&MS GroupVacancy TypeEmployee - Full timeFunction :DCC