Facilities Coordinator

A boutique financial services firm is seeking a polished, proactive temporary Facilities Coordinator to ensure the smooth day-to-day running of its Mayfair office. This is a hands-on role with responsibility for facilities, office operations and vendor management, alongside providing Reception cover when required.

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Key responsibilities:

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• Oversee daily office and facilities operations, ensuring a high standard is maintained throughout.
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• Act as the main point of contact for building management, maintenance providers, cleaners, couriers and other suppliers.
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• Co-ordinate repairs, maintenance visits and office improvements.
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• Manage office supplies, stationery, refreshments and catering.
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• Support health and safety, including maintaining relevant records and coordinating compliance checks.
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• Assist with meeting room set-up and ensure client-facing areas are presentable.
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• Co-ordinate access passes, keys, deliveries and post.
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• Support office moves, desk set-ups and onboarding logistics.
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• Provide professional Reception cover during absence, breaks or busy periods, including greeting visitors and answering calls.
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Candidate profile:

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• Previous facilities, office management or workplace coordination experience, ideally within professional or financial services.
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• Confident managing suppliers and resolving practical issues quickly.
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• Highly organised, reliable and detail-oriented.
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• Professional, personable and comfortable in a client-facing environment.
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• Able to prioritise independently in a busy office.
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• Strong communication and administrative skills.
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• Comfortable providing Reception support as needed.
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This is an excellent opportunity for someone who enjoys being at the centre of a high-performing office and takes pride in delivering a seamless workplace experience.

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