Facilities Manager

About the Role We are recruiting for an experienced and proactive Facilities Manager to oversee the coordination, performance and delivery of facilities management services across multiple operational sites. This is a varied role that combines contractor management, facilities maintenance, health and safety compliance, budget control and operational improvement.

The successful candidate will be responsible for ensuring third-party service providers deliver against contractual obligations, maintaining high operational standards and developing effective planned preventative maintenance (PPM) programmes.

Working closely with internal operational teams, external contractors and senior management, you will play a key role in ensuring facilities remain safe, compliant, cost-effective and fully operational. Key Responsibilities Third-Party Contractor & Vendor Management

• Oversee and coordinate the day-to-day activities of third-party facilities contractors and service providers.
• Act as a key point of contact between external contractors, internal facilities teams and operational stakeholders.
• Monitor contractor performance, ensuring agreed service levels, timescales and contractual obligations are consistently achieved.
• Manage and maintain the online facilities job reporting system, ensuring maintenance requests are accurately logged, allocated, monitored and completed.
• Attend regular facilities meetings, providing updates on contractor performance, outstanding works, service delivery and key performance indicators.
• Build and maintain strong relationships with external suppliers, identifying opportunities to improve service quality and operational efficiency. Facilities Maintenance & Operational Management
• Coordinate the development and implementation of comprehensive Planned Preventative Maintenance (PPM) schedules across designated sites.
• Work alongside contractors and internal teams to ensure statutory inspections, servicing and maintenance activities are completed within required timescales.
• Identify maintenance requirements, operational risks and opportunities for improvement.
• Develop and maintain site inspection programmes to support the long-term condition, safety and efficiency of facilities.
• Ensure reactive maintenance issues are addressed promptly, minimising disruption to daily operations.
• Support operational teams with facilities requirements associated with new projects, site developments and ongoing maintenance activities. Health, Safety & Compliance
• Ensure all facilities management activities comply with relevant health, safety and environmental legislation.
• Monitor the completion of mandatory inspections, statutory testing and compliance checks across equipment, buildings and facilities.
• Ensure third-party contractors fulfil all contractual health and safety responsibilit...

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