Finance & Office Administrator

Mantech is a small but growing business operating across the Uk specialising in Fall Protection solutions. We are looking for a Finance and Office Administrator to support the general Manager and wider business with financial management, bookkeeping and business administration, helping to improve processes and support the continued growth of the business.

The Role This is a pivotal role working closely with the General Manager and Contracts Manager. You will take responsibility for day-to-day bookkeeping and provide financial management support to the General Manager and the Divisional Finance Team.

The role would suit someone with a sound accounting or bookkeeping background, excellent Xero knowledge and strong IT skills. You will need to be a fast learner who can quickly understand the business and its systems, with a proactive, can-do attitude and an enthusiasm for problem-solving and improving processes. Duties and

Responsibilities

Month end routine to provide a fully reconciled trial balance to the Groups central finance function to enable accurate management accounts to be prepared. Full control of the balance sheet to include the monthly postings associated with fixed assets, accruals, and prepayments postings.

Generation of sales invoices and control of the receivable's ledger and credit control process to maximize cash collection against agreed targets. Overseeing the credit account approval process within the business including the creation of customer accounts.

This will involve liaison with the Contracts Manager for timely credit decisions in line with Group policy. Preparation of the monthly VAT return Preparation of the monthly CIS return Processing of all purchase invoices and maintaining a purchase order Log Maintain nominal ledger accounts, posting journals as necessary and reconciling control accounts.

Update cash at bank each morning and reconciliation of the bank account. Manage the spend of the Technicians, managing hotels within specified budget Reconciliation and approval of Company Credit Card alongside the General Manager.

Ensuring Business have the correct controls in place and that they are adhered to. Support General Manager with completion office administration tasks. Any other duties deemed reasonable. Skills and

Qualifications

AAT qualified desirable but will consider qualified by experience. Experience within an accounting and bookkeeping function. Xero accounting system experience desirable. Working knowledge of MS Office (specifically Excel, Word and Outlook) and CRM tools. Construction industry experience desirable.

Person Specification

Punctual, reliable and takes pride in work. Enthusiastic and committed to personal development and training. Team player. Strong organisational skills and ability to work to deadlines. Analytical and investigative mindset.

Good attention to detail. Must be a confident self-starter able to work on their own initiative. A strong communicator, able to interact with internal and external stakeholders. This job description is intended to provide an overview of the role and is not exhaustive.

The role may be required to perform additional duties as needed to support the business.

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