Junior Legal PA
Aj Chambers · Slough, England ·
A highly regarded law firm is seeking a confident and professional Junior Legal PA to join its busy team in London. This is a fantastic opportunity for an experienced Junior Legal PA or Legal Administrator looking to step into a high-profile support role within a collaborative, forward-thinking environment.
The successful candidate will play a pivotal role in enabling fee earners to deliver top-tier legal services by managing day-to-day administrative functions, coordinating client interactions, and ensuring smooth operational support.
Key Responsibilities * Deliver general legal secretarial admin, such as file opening, billing and file closing etc. * Format legal documents to approved standard and style * Provide high levels of customer service on all requests and projects * Manage and communicate with internal key stakeholders as needed * Ensure all clients have a positive experience on point of contact and that any requests are swiftly communicated to the relevant team member * Prioritise key tasks and advise time to achieve * Manage and communicate on multiple requests as needed; keep people informed as to progress * Ensure any issues arising are communicated to the relevant team member and promptly addressed * Offer a proactive approach to problem identification and possible solution * Provide ongoing management of team members’ diaries and Outlook calendars as directed; * Organising various internal and external meetings * Room bookings, refreshments as required, IT equipment etc. * Assist with setting up meeting rooms for large meetings and events as needed, across teams * Sort travel arrangements for the team as needed for both UK and international travel * Manage telephone, voicemail, out of office and email messages for the team when they are not available, responding or redirecting as necessary * Coordinate conference calls, Zoom, Teams etc for the team, as required * Distribute documentation internally and externally, electronically or hard copy * Ensure all team electronic and hard copy filing is managed in a timely and efficient manner, in strict accordance with firm procedures * Delegate large copying/printing jobs to Office Services team as needed * Agree time to produce * Be responsible for ensuring delivery of job * Preparing post completion duties including Stamp Duty Return, Land Registry applications, Notice of Transfer. * Knowledge of HM Land Registry download, search and replying requisitions * Knowlegde of the HM Land Regsitry portal, submitting applications on the new Digital Registration Service. * Dictation experience * Experience in submitting property searches for commercial and residential properties. * Preparing payment requests for completions, invoice settlements, SDLTs etc. * Assist with cover for Reception and other departmental PA’s during holidays or busy periods, if required Business process support * Support Department EA/Senior Secretary with the ongoing management and reduction of aged WIP & debt, liaising with Heads of Department/Fee Earners and Credit Controller as needed * Draft invoices for review * Work as needed to improve the department’s financial performance against targets * Proactively assist and manage the team’s IT queries/issues, to include liaison with internal IT support and the Software Training & Application Advisor (and if necessary, the firm’s external IT provider) * Ensure the team is aware of any planned changes * Support in the timetabling and delivery of any required training within the team * Support Department EA/Senior Secretary on project implementation as requested What We’re Looking For We’re looking for someone highly organised, proactive, and confident in managing a busy and varied workload in a legal environment. Essential
Skills & Experience
- Previous experience as a Junior Legal PA or Legal Admin.
- Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
- Strong written and verbal communication skills.
- Excellent attention to detail and time management.
- A proactive, flexible, and collaborative working style. Ready to Make Your Move? Apply directly or contact Jess at AJ Chambers!