MEP Project Coordinator

Project Coordinator London Permanent | Salary Dependent on Experience A well-established construction contractor is looking to recruit an experienced Project Coordinator to support its growing Projects team. This is an important position combining project administration, financial coordination and client support, ensuring projects are delivered safely, on time, within budget and to the highest standards of quality.

Acting as a key link between Project Managers, clients, building management teams and subcontractors, you will help drive efficiency, accuracy and client satisfaction across multiple projects. The role would suit someone with at least three years' experience in a construction administration environment who is highly organised, commercially aware and confident managing a varied workload.

The Role You will provide day-to-day coordination and administrative support across multiple projects, working closely with Project Managers and the wider operational team. The position is approximately split between project administration, financial coordination and client liaison, offering exposure to both the commercial and operational aspects of construction project delivery.

Key Responsibilities Project Coordination Manage and update project forecasting trackers. Attend project meetings, prepare agendas, take minutes and circulate actions to internal and external stakeholders. Ensure project documentation, including RAMS, permits, O&M manuals and handover packs, is collated, submitted and filed correctly.

Manage project documentation through SharePoint and Procore. Set up new projects on 1 Breadcrumb. Support Project Managers with procurement of subcontractors, suppliers, materials and expenses. Coordinate permits and site access, including parking arrangements.

Prepare Health & Safety folders for larger projects. Financial Administration Assist Project Managers with applications for payment and invoicing. Raise purchase orders for labour, materials and hired equipment. Track costs, expenses and variations to help ensure projects remain within budget.

Support monthly and annual project forecasting. Maintain accurate records of subcontractor quotations and costings. Attend fortnightly management meetings to update financial software and departmental trackers. Client & Stakeholder Support Act as a key point of contact for client representatives, building management teams and subcontractors.

Build and maintain strong client relationships through site visits and regular updates. Arrange and coordinate meetings between Project Managers and client...

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