Office Admin Coordinator - Contract

The Operations Administrator - Contract role in Leatherhead involves managing day-to-day administrative tasks to ensure smooth operations within the life science industry. You'll play a key part in supporting the team and keeping everything running efficiently.

Client Details This role is with a company in the life science industry based in Leatherhead. Description Support the management of suppliers, including contract administration, vendor set-up, purchase order creation, and facilitating timely payment of invoices.

Assist with finance, procurement, legal, and internal approval processes in accordance with company policies and procedures. Act as a key administrative contact for UK & Ireland stakeholders, supporting the resolution of operational and supplier-related queries.

Provide administrative support for day-to-day business activities, including diary management, meeting coordination, room bookings, visitor management, and catering arrangements. Coordinate with local, regional, and global teams to support office operations, including IT equipment requests, repairs, upgrades, and office supplies management.

Support the development, review, approval, printing, storage, distribution, version control, and withdrawal of promotional and non-promotional materials through approved company processes. Assist with recruitment administration, including interview scheduling, candidate communications, onboarding activities, and liaison with recruitment agencies where required.

Support the business contracting process by coordinating required documentation and administrative activities prior to contract execution. Raise purchase orders and support invoice management activities, partnering with finance colleagues to resolve supplier and payment queries.

Assist with the planning and coordination of internal and external meetings, events, workshops, and business activities, including logistics management where required. Support local and regional projects and initiatives, providing administrative and organisational assistance as needed.

Help maintain office procedures, records management, filing systems, and administrative processes in line with company requirements. Assist in ensuring compliance with office-related health and safety requirements, escalating issues where app...

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