Office Administrator
Coforge · London, England ·
Job : Office Administrator Location: London, UK Work mode: 5 days weekly from office Job type: Permanent role We at Coforge are looking for Office Administrator in London, UK. Role Overview Reception Management Manage meeting room bookings and setups.
Liaise directly with stakeholders regarding any changes to bookings and ensure all requirements are met, including lunches, snacks, and refreshments. Book UK and international couriers and taxis as required. Code monthly courier invoices per consignment and forward them to the FM/Admin Head.
Email important announcements to all staff based at the London office. Reconcile the Reception monthly credit card spend and submit it to the FM/Admin Head for approval. Maintain and update the Reception Bible for temporary cover, ensuring all relevant supplier contact details, login credentials, and booking processes are readily available.
Office Management Monitor office supply stock levels and place orders when required. Manage staff welfare supplies, ensuring adequate stock levels and arranging daily/weekly replenishment as needed. Create Purchase Requisitions (PRs) in SAP for new purchases.
Raise Goods Receipt Notes (GRNs) for invoices related to the London office. Reconcile the Reception monthly credit card spend and forward it to the FM/Admin Head for approval. Vendor Management Supervise housekeeping staff and liaise with the cleaning vendor manager as required.
Arrange emergency maintenance callouts when necessary. Coordinate and facilitate site access for maintenance and service providers. Events & Employee Engagement Collaborate with stakeholders and the FM/Admin Head to organize and support company events and celebrations.
Support activities related to public holidays, festivals, and employee engagement initiatives. New Joiner Support Conduct Health & Safety (H&S) inductions for all new starters based at the London office. Set up new starter credentials and update relevant systems in coordination with the FM/Admin Head.