Personal Assistant
Reed · Edinburgh, Scotland ·
Job Description Location: EdinburghContract: 12-Month Fixed-Term ContractSalary: 31,500+ Reed is delighted to be partnering with a leading professional services organisation to recruit an experienced Personal Assistant for a 12-month fixed-term contract based in Edinburgh.
This is an excellent opportunity for a highly organised and proactive individual to join a busy and collaborative team, providing comprehensive PA and secretarial support to a group of senior professionals. The successful candidate will play a key role in ensuring the smooth running of day-to-day operations, delivering exceptional administrative support within a fast-paced environment.
The Role As a Personal Assistant, you will provide effective and efficient support to fee earners and colleagues across the wider business. You will be responsible for managing a varied workload, balancing priorities and ensuring deadlines are met while maintaining the highest standards of accuracy and professionalism.
Key Responsibilities Producing and amending correspondence, reports, presentations and complex documentation. Supporting the preparation and submission of court and legal documentation where required. Drafting communications on behalf of senior stakeholders.
Managing complex diaries, meetings, room bookings and travel arrangements. Coordinating meeting logistics, including technology, catering and minute-taking where required. Monitoring and managing inboxes, ensuring prompt action and organisation of correspondence.
Supporting client and matter opening and closing processes, including compliance-related administration. Assisting with billing processes, invoice production and financial administration. Processing expenses and maintaining accurate records.
Managing document filing, scanning and storage requirements. Maintaining client and contact databases, ensuring information is accurate and up to date. Liaising with internal departments including Finance, Facilities, IT, Marketing and Business Development.
Providing wider support to colleagues and teams as business requirements dictate. About You To be successful in this role, you will demonstrate: Essential Skills & Experience Previous experience in a Personal Assistant or Executive Assistant role.
Experience supporting professionals within a litigation or legal environment. Excellent organisational and time-management skills. Strong attention to detail and a commitment to accuracy. Exceptional written and verbal communication skills.
Ability to manage multiple priorities and meet tight deadlines. Proficiency in Microsoft Office, including Word, Excel and PowerPoint. A proactive and flexible approach to supporting a busy team.