Plant and Fleet Administrator

About Toppesfield Toppesfield isn't just about surfacing; it's about our ToppTeam. Founded in 2004, we've grown into the UK's largest independent surfacing contractor, delivering projects nationwide for clients throughout the UK and working across a wide range of sectors.

Toppesfield is the first name in surfacing, no matter what the size, or location but our success isn't just about numbers; it's about our incredible team and our shared commitment to excellence. At Toppesfield, our people are our strength.

Collaboration is at the heart of everything we do, and it's what sets us apart. Over the years, we've achieved remarkable milestones: generating over 400 employment opportunities, establishing seven offices nationwide, and achieving a sustained turnover of £140 million.

However, what truly makes us proud is the unwavering quality of our work. If you're looking to be part of a company that values its people, promotes collaboration, and sets the industry standard, Toppesfield is your destination.

Join us and become part of our success story. Role Description: We are thrilled to offer an exciting opportunity for an experienced administrator to join our Logistics department supporting our Plant and Fleet teams. In this role, you will coordinate and deliver a wide range of administrative duties to ensure all company vehicles, heavy plant, tools and equipment are effectively managed, fully compliant and readily available to meet operational requirements.

You will play a key role in ensuring our fleet and plant operations run smoothly, safely and in full compliance with company and industry standards. Role

Responsibilities

Maintain and update the maintenance planner for servicing, MOTs and inspections File and maintain accurate plant, vehicle and defect records. Create regular reports on utilisation, fuel consumption and maintenance performance.

Update driver files weekly / monthly, including tachographs and logbooks. Keep fleet registers up to date through Microsoft and internal systems. Liaise with fitters and external garages for updates on ongoing works and pass clear updates on to the relevant teams.

Action PCNs and NIPs as and when required through the Fleet Management company, and process payments / recharges as required. Monitor depot stock levels and place orders as required. Analyse telematics system data and reports for a fleet of 170+ vehicles, updating allocations and groups.

Action V5s, vehicle tax and driver allocations, add vehicles to the relevant systems, and update the Fleet Management company and the internal Payroll and HR departments. Record and collate service sheets to ensure full audit compliance. Monitor tracking and safety camera systems and report on issues Key Sk...

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