Programme Administrator

Programme Administrator 6 months initial contract Newcastle Upon Tyne 37 hours per week Monday - Friday Pay rate between £15-17 per hour The role will act as the main coordination point for rebranding activities across the Service business, ensuring that actions, documentation, dependencies and timelines are effectively organised and managed.

The successful candidate will work closely with stakeholders across the organisation to coordinate updates to assets, PPE and workwear, signage, documentation, communications and other branded materials.

Key Responsibilities

Programme Administration & Coordination: Provide day-to-day administrative and coordination support to the rebranding programme and programme lead. Maintain accurate programme plans, action logs, risk and issue registers, decision logs, trackers and reporting packs.

Arrange meetings and workshops, including agendas, materials, minutes, actions and follow-up activities. Monitor milestones, dependencies and outstanding actions, highlighting delays, risks and issues where necessary. Ensure effective document control, version control, filing systems and programme records are maintained.

Prepare reports, presentations, correspondence and other programme documentation. Stakeholder Management Act as the main point of contact for rebranding-related queries. Develop effective relationships across operational and support functions, sites and locations.

Coordinate requirements and ensure actions are clearly allocated, monitored and completed. Provide clear and consistent communication of programme updates. Coordinate and influence stakeholders across multiple functions without direct authority.

Brand & Asset Transition: Coordinate the review and transition of existing branded assets and materials. Maintain an accurate inventory of assets impacted by the rebrand and monitor progress through to completion. Coordinate updates to areas including: PPE and workwear Signage and visual branding Site assets and equipment Documentation and templates Internal communications Operational processes affected by the rebrand Liaise with asset owners and stakeholders to establish requirements, priorities, progress and completion.

Support the planning and scheduling of necessary branding updates. Planning, Reporting & Delivery Prepare regular programme progress reports and status updates. Monitor budgets, purchasing requirements, procurement activities and supplier actions where required.

Track dependencies across workstreams and ensure actions are followed up in a timely manner. Support implementation planning, business readiness and programme completion activities. Gather information from stakeholders and provide clear visibility of progress, risks, issues, decisions and dependencies.

Skills & Experience

Essential

Previous experience in administration, project coordination or programme support. Strong organisational, administr...

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