Programme Coordinator

HQ Programme Coordinator Birdcage Walk, Central London (with hybrid working) About the Role We are now looking for a Programme Coordinator to join our HQ Programme on a full-time basis for a fixed-term contract of 12 months.

About our HQ Programme The HQ Programme is leading the work to define and deliver the Institution's future headquarters. This includes the proposed sale of the current headquarters, defining the vision and requirements for a future HQ, and managing the transition to new premises.

The Programme Team will work across the Institution and with specialist advisers to deliver this high-profile, complex programme in support of the Institution's long-term ambitions. The Role As our HQ Programme Coordinator, you will provide administrative and coordination support to ensure the smooth running of our HQ Programme.

Working closely with the Programme Director and Programme Manager, you will organise meetings, prepare reports and maintain programme schedules, ensuring key information, actions and decisions are accurately recorded and followed up.

You will also maintain programme and contract records, support supplier administration and ensure documentation is organised, up to date and accessible for governance and audit purposes. Additionally,

you will

Prepare meeting agendas, papers, minutes and action logs Track reporting deadlines and follow up on project updates Maintain programme registers, including risks, issues and changes Coordinate supplier meetings, onboarding and contract close-out Collate information for invoice reviews and procurement activities Maintain PMO templates and procedures, identifying improvements The role will involve occasional travel to other IMechE sites, which may require overnight stays.

About You To be considered as a HQ Programme Coordinator, you will need: Proven experience of providing coordination or administrative support in a programme, project, governance or comparable environment Experience of preparing accurate minutes, action logs, reports, presentations and formal records Proficiency in Microsoft 365, including Word, Excel, PowerPoint, Outlook, Teams and SharePoint or equivalent document-management tools Strong organisational skills and the ability to prioritise tasks, manage multiple deadlines, meetings and information requests Excellent written and verbal communication skills, and confidence working with senior stakeholders, colleagues and suppliers Strong attention to detail and a disciplined approach to document control, version control and record keeping The ability to work independently and collaboratively with others as and when...

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