Scheduling Administrator

Scheduling Administrator (Temporary) Location: Whiteley Job Type: Temporary Hours: Full-time Are you an organised and proactive administrator who thrives in a fast-paced environment? Do you enjoy coordinating multiple tasks, speaking with a variety of stakeholders, and ensuring everything runs smoothly behind the scenes?

We are currently recruiting for a Scheduling Administrator to join a busy and supportive team on a temporary basis. This is an excellent opportunity for an experienced administrator who enjoys working in a highly organised, technology-driven environment and is confident communicating with clients, engineers and contractors over the phone.

The Role You will play a key role in supporting the delivery of planned maintenance services across a portfolio of public sector clients. You will be responsible for coordinating maintenance activities, managing service tickets, maintaining accurate records and ensuring compliance documentation is completed and updated correctly.

This is a varied position where strong organisational skills, attention to detail and excellent communication abilities are essential. Key Responsibilities Managing and administering planned maintenance work orders and service requests Scheduling engineers and subcontractors, coordinating site access and resources Updating client records and asset information within CAFM and service management systems Ensuring maintenance paperwork and compliance documentation is completed accurately and on time Updating client portals and systems with work progress and completion details Liaising with clients, engineers, contractors and internal teams to ensure works are completed within agreed timescales Raising purchase orders for materials and subcontractor services Handling client enquiries and providing a professional, responsive service Supporting monthly reporting and management information requirements Maintaining accurate records and assisting with compliance across maintenance contracts Providing general administrative support and team cover as requiredAbout You We are looking for someone who can hit the ground running and is comfortable managing multiple priorities in a busy operational environment.

You will ideally have: Previous administration, coordination or scheduling experience Strong organisational skills and excellent attention to detail Good Microsoft Office skills, particularly Excel Excellent verbal and written communication skills Confidence using databases, service management systems or CAFM platforms The ability to build strong relationships with clients, contractors and colleagues A professional and customer-focused approach Strong telephone communication skills and confidence dealing with stakeholders daily A proactive attitude and the ability to work independently as well as part of a team Confidence learning new systems and working across multiple digital platformsWhat's in...

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