Senior Project Administrator

Overview

As Senior Project Administrator at WSP, you will support delivery of major mining projects through effective administration, coordination and financial support. You’ll work closely with Project Managers, Engineers and Finance to keep initiatives on track, managing documentation, records and reporting. You’ll coordinate mobilisation activities and assist with project setup, risk registers and HSE documentation. This role offers exposure to large-scale projects within a global firm and opportunities for career development.

Pay / Benefits

• 16 weeks paid parental leave for primary carers
• 6 weeks paid partner leave
• health and wellbeing initiatives
• salary packaging options including novated leasing
• additional superannuation contributions
• office social clubs and events

Responsibilities

• Support project delivery through administration, coordination and stakeholder engagement
• Manage project documentation, reporting, records and document control across multiple projects
• Coordinate mobilisation activities: inductions, travel, accommodation, training and medicals
• Assist Project Managers with project setup, schedules, management plans, risk registers and HSE documentation
• Support project financial administration: setup, budgets, purchase orders, invoicing and cost tracking
• Monitor project progress with forecasting, reporting and variance analysis
• Liaise with project teams, finance specialists and clients to maintain accurate information
• Prepare meeting agendas, record minutes and track actions to completion
• Assist with preparation of tenders, proposals, EOIs and other project documents

Key requirements

• Previous experience in a Project Administrator, Project Coordinator or similar role
• Experience supporting engineering, mining, construction, resources or infrastructure projects beneficial
• Strong organisational skills with ability to manage competing priorities and deadlines
• Excellent document management, reporting and stakeholder coordination
• High attention to detail and a proactive approach to problem solving
• Strong communication skills and confidence working with both technical and non-technical stakeholders
• strong organisational skills
• proactive problem solving
• clear communication
• document management
• reporting
• stakeholder coordination

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