Service Administrator

Are you an experienced Service Administrator or Service Coordinator looking for a part-time role with some flexibility around your hours? Based in Poole, you'll support a busy engineering service team, keeping service jobs, purchase orders and spare parts records up to date.

The role is typically 20 hours a week, with a regular working pattern agreed with you. BASIC SALARY: Circa £32,000 - £35,000 FTE

BENEFITS

25 days annual leave (pro rata based on the agreed working hours) Company pension Employee Assistance Programme LOCATION: Poole This is a permanent, part-time role, typically 20 hours per week. You'll be based at the Poole site, with some remote working possible by agreement.

COMMUTABLE LOCATIONS: Bournemouth, Poole, Christchurch, Wimborne Minster, Ferndown, Broadstone, Wareham, Ringwood, Swanage. JOB DESCRIPTION: Service Administrator, Service Coordinator, Operations Administrator - Engineering Services, Equipment Servicing, Spare Parts As our Service Administrator, you'll take ownership of the day-to-day administration and document control that supports equipment servicing, repairs, spare parts and related projects.

You'll work closely with Engineers, project teams and Finance to keep records accurate, check invoice progress and resolve stock discrepancies. You'll also help coordinate the Poole facility and improve how the team manages stock and administration as the operation grows.

KEY RESPONSIBILITIES

Service Administrator, Service Coordinator, Operations Administrator - Engineering Services, Equipment Servicing, Spare Parts Maintain customer, supplier and project records in IFS, prepare operational reports and keep service and project documentation up to date.

Check and track invoicing with project and finance colleagues, support day-to-day system queries and help with the move to IFS Cloud. Maintain stock records for spare parts, consumables and project components. Assist with stocktakes, investigate discrepancies and help order replacement stock.

Support import and export paperwork for equipment, spare parts and materials. Coordinate day-to-day facilities administration, including maintenance, utilities, site services and consumables. Support planning and procurement and help improve stock controls and administrative processes.

PERSON SPECIFICATION

Service Administrator, Service Coordinator, Operations Administrator - Engineering Services, Equipment Servicing, Spare Parts You will have a methodical approach to record keeping, with the ability to manage competing deadlines, handle confidential information and know when to escalate an issue.

You will also have: · Experience with purchase orders, service job administration, planning...

Report this job