Subcontractor Coordinator
Recruitment Helpline Ltd · London, England ·
An excellent opportunity for an experienced to join a Subcontractor Coordinator / Supply Chain Coordinator to join a well-established company Job Type: Full-Time, Permanent. Salary: £35,000 £40,000 per annum (depending on experience) Location: Cardiff
About The Company
The company is looking for a highly organised and proactive Subcontractor Coordinator to manage our nationwide subcontractor network and ensure jobs are delivered efficiently from allocation through to completion. The successful candidate will be responsible for sourcing and onboarding new subcontractors, allocating work, monitoring progress, ensuring all documentation is received, and closing completed jobs within our management system.
This is a fast-paced role requiring excellent communication, strong attention to detail, and the ability to manage multiple live jobs simultaneously. What Were Looking For Were looking for someone who enjoys solving problems, building relationships and keeping work moving.
The ideal candidate will be confident speaking with contractors, able to think quickly under pressure, and committed to delivering excellent service to our clients. This role is to ensure the company continues to provide a responsive, reliable nationwide facilities management service.
Supply Chain Management Source and recruit new subcontractors across the UK. Build and maintain relationships with reliable contractors. Verify contractor qualifications, insurance, certifications and compliance documents.
Maintain an up-to-date approved subcontractor database. Monitor subcontractor performance, response times and quality. Job Allocation Allocate reactive and planned maintenance works to suitable subcontractors. Issue purchase orders using the company job management system.
Ensure contractors acknowledge and accept work promptly. Match contractors based on location, availability, skillset and cost. Job Management Monitor live jobs from allocation through to completion. Liaise with subcontractors, clients and internal teams regarding updates.
Chase attendance times, completion reports and photographs. Ensure SLAs and client deadlines are achieved. Resolve issues preventing successful completion of works. System Administration Update all job records accurately within the company management system.
Raise and issue purchase orders. Upload completion documentation, invoices and reports. Close completed jobs once all documentation has been received and approved. Ensure system records remain accurate and audit-ready. Financial Administration Check subcontractor invoices against purchase orders.
Ensure agreed rates are adhered to. Identify invoice discrepancies for review. Support the finance team with invoice queries where required. Continuous Improvement Identify opportunities to improve subcontractor performance and efficiency.
Assist in developing preferred supplier networks. Help improve internal processes and workflows. Essential Skills