Contract Admin

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Role Title: Contract Admin (Site Based) Role Purpose: The Contract Admin (Site Based) role combines contract administration with engineer scheduling, providing the day-to-day administrative and planning backbone of the contract from site.

The role plans and coordinates engineer schedules to deliver work efficiently and with minimal disruption, while ensuring financial, commercial, compliance, and safety processes are completed accurately and on time. It supports the wider Contract Support team by liaising with clients, vendors, and technical teams and by keeping records, reports, and systems up to date, enabling smooth contract delivery for the client.

Key Responsibilities

Scheduling & Resource Coordination Create and maintain schedules for engineers. Coordinate work schedules to minimise disruptions and optimise efficiency. Identify and resolve double-bookings or scheduling overlaps. Negotiate priority when multiple demands compete for the same resources.

Optimise resource allocation to maximise productivity. Increase productivity and reduce non-productivity using Looking for Work reports. Client & Vendor Coordination and Reporting Liaise with vendors or external partners for coordinated scheduling.

Communicate with clients or customers to confirm appointments. Escalate complex problems to specialised technical teams. Create and issue vendor reports. Financial & Commercial Administration Raise reactive and remedial purchase orders (POs).

Carry out initial chasing of outstanding purchase orders (OPOs). Support Quantity Surveying (QS) with application building and billing. Arrange for annual POs to be raised for PPMs. Prepare quote administration. Manage Work in Progress (WIP) at the initial stage.

Contract & Compliance Administration Manage breach and to-breach reporting. Ensure any immediate remedial actions required as a result of subcontractor delivery are recorded and actioned within necessary timescales. Carry out remedial review and action.

Complete administrative checks on job completion. Track missing certificates and receipts....

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