Document Controller

Overview

In this role you support a centralised Document Control function across Ramboll’s UK projects, ensuring consistent processes and timely document delivery. You will act as a point of contact on designated projects, manage document control rollout, and train project teams on systems like ProjectWise. The role emphasizes process improvement, accurate information exchange, and collaboration with cross-functional teams to enable sustainable change. You will work in a fast-paced Shared Service environment with a clear impact on project execution and client deadlines.

Pay / Benefits

• Investment in your development
• Leadership Principles you can rely on
• Be valued for your unique self
• Collaborative and inspiring work environment
• Foundation-owned company with long-term thinking

Responsibilities

• Serve as the main contact for one or more projects
• Provide support and leave cover for lead document controller
• Set up projects for document control and roll-out
• Build internal and external relationships
• QA check documents for protocol and naming compliance
• Distribute documents to CDEs via workflows and transmittals
• Coordinate with multiple project teams to meet client deadlines
• Respond to document download requests
• Maintain exchange of information in ProjectWise
• Ensure correct use of ProjectWise by teams
• Provide CDE training to project teams
• Verify drawing issue sheets, TIDPs and trackers are updated
• Set up distribution lists
• Attend project setup training to understand protocol and system
• CDE and user management where applicable
• Plan and resource with the team
• Operate effectively in a fast-paced environment
• Identify and implement process improvements
• Run reports on workflows, RFIs, QA rejections, and drawing comments
• Project closeout and archiving

Key requirements

• Minimum 3 years of document control experience
• Excellent communication, responsiveness, and flexibility
• Strong planning and organisational abilities with task prioritisation
• Experience with document control tools (e.g. Asite, ProjectWise, Aconex, Viewpoint 4P, Business Collaborator, SharePoint, Glider BIM, Dalux, Autodesk Construction Cloud/BIM 360, DefenceShare, CEMAR, InEight, Procore, Trimble, EcoDoc)
• Proficient in MS Office (Word, Excel, Outlook, Teams)
• High attention to detail
• UK resident for 5+ years for security clearance
• excellent communication
• responsive and flexible
• strong planning and organisational skills
• Asite
• ProjectWise
• Aconex

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