Document Controller

Overview

In this role you drive administrative excellence in document control across Ramboll’s UK projects. You will support a centralized team, ensuring consistent processes and timely document delivery to clients. You’ll work with cross‑functional project teams to implement controls, track information exchange, and train others on CDE usage. This is an opportunity to contribute to sustainable change through rigorous documentation and collaboration with multiple markets.

Pay / Benefits

• development investment
• leadership support
• valued and inclusive culture
• inspiration from colleagues
• foundation-owned company
• flexible working hours

Responsibilities

• Act as main point of contact for designated projects
• Provide support and leave cover for a lead document controller
• Project setup for document control and rollout
• Build internal and external relationships
• QA checking documents for protocol compliance
• Distribute documents via workflows and transmittals
• Coordinate with multiple project teams to meet client deadlines
• Respond to document download requests
• Maintain and manage ProjectWise exchange of information
• Provide CDE training to project teams
• Ensure drawing issue sheets, TIDPs and trackers are updated
• Set up distribution lists
• Attend training for project setup
• CDE and user management where applicable
• Liaise with team to plan and resource
• Work in a fast-paced environment
• Highlight and implement process improvements
• Run reports on workflows, RFI, QA rejections, drawing comments
• Project closedown and archiving

Key requirements

• Minimum 3 years experience in document control
• Excellent communication, responsive and flexible
• Excellent planning and organizing skills with ability to prioritise
• Experience with document control tools (e.g., Asite, ProjectWise, Aconex, Viewpoint 4P, Business Collaborator, SharePoint, GliderBim, Dalux, Autodesk Construction Cloud/BIM 360, DefenceShare, CEMAR, InEight, Procore, Trimble, EcoDoc)
• Proficient in MS Office (Word, Excel, Outlook, Teams)
• High attention to detail
• UK resident for 5+ years (security clearance)
• excellent communication
• responsive and flexible
• strong planning and organizing
• Asite
• ProjectWise
• Aconex

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