Executive Personal Assistant
City Recruitment Associates · Slough, England ·
Industry: Private Wealth Management Title: Executive Assistant Location: London SW1 - Hybrid Salary: Circa £50-60,000 + Bonus & Benefits Hybrid - 4 days in office Job Summary: Our Private Wealth Manager client is seeking a highly organised, proactive, and discreet Personal Assistant to join our London office.
The successful candidate will provide high-quality administrative and organisational support to three senior executives, helping them to manage their time, priorities, communications, and day-to-day workload effectively.
This is a varied and trusted role requiring excellent attention to detail, sound judgement, strong communication skills, and the ability to work confidently with senior stakeholders, colleagues, clients, and external contacts.
Responsibilities
* Provide comprehensive PA support to three senior executives, ensuring their professional and personal commitments are managed efficiently and appropriately. * Manage complex diaries, including scheduling meetings, resolving clashes, prioritising commitments, and liaising with family members where required to ensure work and personal diaries co-exist effectively. * Support the day-to-day management of executive workloads, ensuring key tasks, deadlines, and follow-up actions are tracked and progressed. * Prepare and format presentations, management information, client documents, meeting papers, and client communications to a high standard. * Develop a strong understanding of wider team priorities and workloads to support effective coordination across the business. * Assist with the preparation, coordination, and management of meetings, including arranging logistics, preparing materials, taking minutes, monitoring actions, and following up with relevant stakeholders. * Manage inboxes on behalf of senior executives, including responding where appropriate, filing correspondence, flagging client-related emails, and ensuring matters are dealt with promptly and professionally. * Handle correspondence and maintain accurate filing in line with internal procedures and confidentiality requirements. * Monitor and submit expenses in a timely manner, ensuring compliance with the Gifts and Entertainment Policy and any other relevant internal requirements. * Arrange and coordinate travel, lunches, events, and other business or personal commitments as required. * Assist with personal administration and correspondence where appropriate, maintaining discretion and confidentiality at all times. * Build strong working relationships with colleagues, clients, family contacts, and external parties, acting as a professional and trusted point of contact.
Qualifications and Experience: * A minimum of, or equivalent to three A Levels (grades A–C) * 2+ years’ experience in a similar role with financial services.
Skills
- Excellent written and verbal communication skills.
- Highly organised, diligent, and able to manage competing priorities effectively.
- Strong IT skills, including confident use of Microsoft Office applications.
- Excellent attention to detail and a high standard of written presentation.
- Ability to work with discretion, confidentiality, and sound judgement.
- Professional, calm, and responsive approach, particularly when working under pressure.
- Strong interpersonal skills, with the ability to build effective relationships at all levels.
- Proactive and solutions-focused, with the confidence to anticipate needs and take ownership of tasks.