Team Coordinator

Overview

In this role you will support the Quality Lead and Office Manager to keep the team and office running smoothly. You will coordinate diaries, site visits, and travel, and manage project and company documentation while providing admin support to four Directors. The position is central to a busy, growing office, with visibility across stakeholders. You’ll help drive efficiency and organisation in a dynamic, professional services environment.

Responsibilities

• Coordinate team diaries, meetings, appointments and site visits
• Liaise with internal and external stakeholders to manage schedules and activities
• Support document management, filing and distribution of company and project documentation
• Provide administrative and coordination support to four Company Directors
• Manage diaries, meetings, appointments and competing priorities
• Organise travel and accommodation, including flights and trains
• Assist with meeting preparation, follow-up actions and general correspondence
• Support the smooth running of the London office and day-to-day logistics
• Proactively anticipate requirements and ensure Directors and team are well supported
• Provide wider administrative and coordination support as required

Key requirements

• Previous experience as a Team Coordinator, Team Assistant, Office Coordinator, PA, EA or in a similar administrative role
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• Experience coordinating diaries, meetings and travel
• Confidence liaising with senior stakeholders and external contacts
• A proactive approach and the ability to take ownership of tasks
• Good IT skills, particularly Microsoft Office, Outlook, Word and Excel
• Willingness to learn and take on additional responsibilities as the business grows
• Previous experience within property, construction, engineering, consultancy or professional services would be advantageous
• organised
• proactive
• reliable
• Microsoft Office
• Outlook
• Word

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