Administration Assistant

Administration Assistant Location: Glasgow, hybrid working with three days per week in the office Contract Type: PAYE contract Pay Rate: £18.00 to £19.00 per hour PAYE Working Hours: Full-time, Monday to Friday, 40 hours per week Start Date: ASAP Contract Duration: 6 Months Pre-Employment Checks: BPSS checks required Interview Process: Microsoft Teams interview, with availability discussed following submission About the Role We are looking for an enthusiastic, organised and proactive Administration Assistant to join a busy project team supporting the Dogger Bank Project.

This is an excellent opportunity for someone who enjoys working in a fast-paced environment and takes pride in providing an efficient, accurate and professional administrative service. The successful candidate will play an important role in supporting the wider project team and ensuring that day-to-day administrative activities run smoothly.

The position will involve coordinating meetings, preparing project documentation, managing schedules, maintaining records and providing general administrative support. You will need to be comfortable managing several priorities at once, communicating with a range of stakeholders and taking ownership of your workload to ensure tasks are completed accurately and on time.

Key Responsibilities Provide day-to-day administrative support to the project team. Coordinate and arrange project-related meetings, including scheduling attendees and ensuring all necessary arrangements are in place. Prepare meeting agendas and supporting documentation.

Attend meetings when required and produce accurate minutes, action points and follow-up notes. Monitor meeting actions and support the team in ensuring agreed activities are completed. Assist with planning, scheduling and coordinating project activities to help the team meet key deadlines.

Prepare, format, review and maintain project documentation, reports, presentations and records. Support the processing of purchase orders and assist with invoicing activities using the relevant systems and software. Maintain accurate electronic filing systems and ensure project information is organised, accessible and kept up to date.

Manage diaries, schedules and meeting arrangements where required. Provide general administrative assistance to project team members. Communicate professionally and effectively with internal teams, external stakeholders, suppliers and other project contacts.

Respond to administrative queries and ensure requests are directed to the appropriate team members. Manage and prioritise your own workload, ensuring tasks are completed accurately and within agreed timescales. Adapt to changing priorities and provide additional administrative support as project requirements develop.

Handle project information professionally and in accordance with internal procedures. Essential Skills and Experience Previous experie...

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