Document Controller
Pontoon · Dover, England ·
Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more.
We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. Job Title: Document Controller - Document Migration Project Location: Kent twice per week on site Contract Type: 6 months with scope to expand Job Purpose Our client is seeking an experienced Document Controller with a strong construction background to support a major document migration project within a complex infrastructure environment.
The role will focus on reviewing, classifying and migrating legacy documentation from existing document management systems into a new SharePoint-based Document Management System (DMS). Working closely with document assessors, construction and operational stakeholders, the successful candidate will help identify which documents need to be retained, migrated or archived.
They will ensure documentation is correctly classified, metadata is accurate and information is traceable, accessible and compliant with agreed document control standards. This is a project-focused role rather than a business-as-usual document control position.
The priority is to support the successful delivery of a structured document migration programme, working through legacy information, identifying gaps and inconsistencies, and ensuring the right documentation is transferred into the new system.
Key Responsibilities Document Migration and Project Delivery Review and assess legacy document libraries to identify documents for migration, retention or archiving. Support document assessors in delivering the migration project, including document discovery, classification and preparation.
Identify duplicate, obsolete, superseded or irrelevant documentation and support decisions on appropriate archiving or retention. Prepare documentation for migration, ensuring files and associated information are complete and correctly organised.
Support bulk document uploads and transfers between existing systems and SharePoint. Monitor migration progress, maintain trackers and report outstanding actions, issues and risks. Investigate missing documentation and work with document owners to locate relevant record...