Document Controller

Overview

As a Document Controller you support a centralised Shared Service, driving administrative excellence across UK projects. You act as a key contact for designated projects, ensuring compliant document control, efficient workflows, and timely client deliverables. You will train project teams on CDE usage and contribute to continuous improvement. This role blends collaboration, fast pace, and a focus on sustainable change through rigorous document management.

Pay / Benefits

• Investment in your development
• Leaders you can count on
• Be valued for the unique person you are
• Inspiration from colleagues, clients, and projects
• Long-term thinking of a foundation-owned company
• Flexible working hours

Responsibilities

• Serve as the main contact for one or more projects
• Provide cover for a lead document controller on multiple projects
• Set up projects for document control and rollout
• Build and maintain internal/external stakeholder relationships
• QA check documents for protocol and naming compliance
• Distribute documents via workflows and transmittals
• Coordinate with project teams to meet client deadlines
• Maintain ProjectWise information exchange and user guidance
• Provide CDE training to project teams
• Update drawing issue sheets, TIDPs and trackers
• Set up distribution lists and attend project setup training
• CDE and user management where applicable
• Plan and resource with the team
• Highlight and implement process improvements
• Run reports on workflows, RFIs, QA rejections, and drawing comments
• Project closedown and archiving

Key requirements

• Minimum 3 years in document control
• Excellent communication, responsive and flexible
• Strong planning and organisational skills with prioritisation ability
• Experience with document control tools: Asite, ProjectWise, Aconex, Viewpoint 4P, Business Collaborator, SharePoint, GliderBim, Dalux, Autodesk Construction Cloud/BIM 360, DefenceShare, CEMAR, InEight, Procore, Trimble, EcoDoc
• Proficient in MS Office (Word, Excel, Outlook, Teams)
• High attention to detail
• UK resident for 5+ years for security clearance
• Excellent communication
• Adaptability and flexibility
• Strong planning and organisational skills
• ProjectWise
• Asite
• Aconex

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