Document Controller

Overview

In this role you ensure rigorous document control across multiple UK projects within Ramboll’s Shared Service. You will act as a central point for designated projects, coordinate document workflows, and train project teams on the CDE system. You will help standardise processes, manage project information, and support timely client deliveries in a fast-paced environment. This is a chance to contribute to sustainable change by enabling efficient project delivery and governance.

Pay / Benefits

• Investment in your development
• Leaders you can count on, guided by our Leadership Principles
• Be valued for the unique person you are
• Inclusion and diversity commitments
• Flexible working arrangements
• Foundation-owned company with long-term focus

Responsibilities

• Act as the main point of contact for one or more designated projects
• Provide support and annual leave cover for a lead document controller on one or more projects
• Project set up for document control and roll out
• Build internal and external relationships effectively
• QA checking documents for compliance with project protocols and naming conventions
• Distribute documents to CDEs via workflows and transmittals
• Coordinate with multiple project teams to meet client deadlines
• Respond to requests for document downloads
• Maintain exchange of information in ProjectWise
• Ensure correct use of ProjectWise by project teams
• Provide CDE training to project teams
• Check and update drawing issue sheets, TIDPs and trackers
• Set up distribution lists
• Attend training for project setup to understand protocols and systems
• CDE and user management where applicable
• Liaise with team to plan and resource
• Work well in a fast-paced environment
• Highlight and implement process improvements
• Run reports for workflows, RFI, QA rejected documents, drawing comments
• Project close-down and archiving

Key requirements

• Minimum 3 years experience in document control
• Excellent communication skills, responsive and flexible
• Excellent planning and organizing skills with ability to prioritise tasks
• Experience in using document control tools including Asite, Projectwise, Aconex, Viewpoint 4P, Business Collaborator, SharePoint, GliderBim, Dalux, Autodesk Construction Cloud/BIM 360, DefenceShare, CEMAR, InEight, Procore, Trimble and EcoDoc
• Proficient in MS Office (Word, Excel, Outlook, Teams)
• High attention to detail
• UK resident for 5+ years, to apply for security clearance
• Excellent communication
• Planning and organizing
• Attention to detail
• Asite
• ProjectWise
• Aconex

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