Document Controller

Overview

In this role you will join Ramboll’s Shared Service to manage document control across multiple UK projects, enabling teams to deliver sustainable change. You will standardize workflows, support project teams, and ensure timely document delivery and compliant information exchange. You’ll work closely with cross-functional teams to enhance processes and training, contributing to a collaborative, fast-paced culture. Your impact lies in enabling efficient project delivery and rigorous control of information.

Pay / Benefits

• Investment in your development
• Leadership principles guidance
• Valuing individuality
• Inspiring colleagues and projects
• Foundation-owned long-term thinking
• Flexible working arrangements

Responsibilities

• Serve as main contact for designated projects and provide lead-document-controller support
• Set up projects for document control and rollout
• QA checking for protocol and naming compliance
• Distribute documents via workflows and transmittals
• Manage ProjectWise information exchange and user training
• Provide CDE training to project teams
• Update drawing issue sheets, TIDPs and trackers
• Set up distribution lists and plan resources
• Run workflow/RFI/QA reports and project closeout/archive
• Support fast-paced environment and drive process improvements

Key requirements

• Minimum 3 years of experience in document control
• Excellent communication, responsive and flexible
• Strong planning and organizational skills with ability to prioritize
• Experience with document control tools (e.g. Asite, Projectwise, Aconex, Viewpoint 4P, Business Collaborator, SharePoint, GliderBim, Dalux, Autodesk Construction Cloud/BIM 360, DefenceShare, CEMAR, InEight, Procore, Trimble, EcoDoc)
• Proficient in MS Office (Word, Excel, Outlook, Teams)
• High attention to detail
• UK resident for 5+ years to enable security clearance
• Excellent communication
• Flexibility
• Attention to detail
• Asite
• ProjectWise
• Aconex

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