Document Controller
Sudlows · Manchester, England ·
Role Overview Provide accurate and consistent document control across Sudlows’ M&E project portfolio. Working within the central PMO team, ensure project information is registered, issued, tracked and retained so that teams can access the correct information throughout design, procurement, installation, commissioning and handover.
Support Project Managers and the wider PMO by maintaining clear records, following up outstanding submissions and providing visibility of document status, approaching deadlines and missing information. Line Manager: Operations Manager Department: Central Project Management Office Location: Office based, Manchester and/or Oldham Key relationships: Project Managers, site teams, design, commercial, SHEQ, commissioning teams, clients, consultants and subcontractors.
Key Accountabilities Document control and information management Set up and maintain project folders, document registers, distribution lists and workflows in line with Sudlows procedures and each client’s requirements. Receive, register, upload and issue drawings, specifications, technical submissions, schedules, reports and correspondence through the agreed electronic document management system or common data environment.
Check document numbers, titles, revisions, status codes, file formats and submission details before issue; return incomplete or incorrectly formatted information to the originator. Maintain revision histories and issue records, archive superseded information and help site teams access the latest authorised documents.
Record formal transmittals, client comments and review outcomes, maintaining a traceable record of what was issued, to whom and when. Apply agreed access permissions and handle confidential project and commercial information appropriately.
General responsibilities Follow company quality, health and safety, information security and confidentiality procedures. Undertake training and other reasonable duties consistent with the role, and contribute to a positive, supportive working environment.
The above outlines the key accountabilities of the position; however, this cannot be comprehensive and other duties, as directed by the company and within the job holder’s capabilities, may be required. Project coordination and PMO support Maintain trackers for drawings, technical submissions, requests for information, approvals, actions and outstanding ...