Project Coordinator

1st Step Solutions are supporting a leading UK mechanical engineering company who have an opportunity for a Project Coordinator to join their London team. Role overview:The primary responsibility of this role is to support the project managers and associated projects by ensuring project documentation, purchasing and administrative processes are managed efficiently.

In addition, the successful candidate will provide ad-hoc administrative support to the Office Manager and wider oôice team when required. This role would suit someone with strong organisational skills and good commercial awareness, ideally gained within a construction, engineering or project-based environment.

Key Responsibilities:Contract Administration London (Primary Function)Provide direct administrative supportMaintain accurate project files and documentationAssist with the preparation of commissioning certificates and project completion documentationSupport the compilation and organisation of Operation & Maintenance (O&M) manualsMaintain project trackers, logs and internal recordsCarry out project close-out checks, including completion paperwork and customer feedbackProcurement & Commercial SupportRaise purchase orders for materials and subcontract labourRecord and track project-related costs where requiredAssist with processing and checking supplier invoicesInput quotations and project information into company systemsMaintain equipment and project recordsCommunication & CoordinationAct as a point of contact for general enquiries relating London projectsLiaise with clients, suppliers and subcontractors when requiredArrange meetings and manage diaries where neededAssist with coordinating project documentation and informationSkills & ExperienceEssentialPrevious experience in an administrative or oôice support roleStrong organisational and time management skillsGood written and verbal communicationAbility to manage multiple tasks and prioritiesCompetent in Microsoft Oôice (Word, Excel and Outlook)DesirableExperience within construction, engineering or a project-based environmentUnderstanding of purchase orders, invoicing and project documentationGood commercial awarenessOn Offer:Private healthcare insuranceNet PensionCompany car / travel allowance25 days annual leave plus bank holidaysOpportunities for career progression within the businessOpportunity to work on a varied portfolio of Mechanical and HVAC projectsSector: Supervision & TechnicalReference: LB-29

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